Scaning / Document Imaging

FACTS:

Southport has a number of high speed production scanners capable of converting over 100,000 pages of documents into images in an eight-hour shift.

It costs the average office $20 to file or retrieve a document, $120 to find what's been misfiled and $250 to recreate one.

An average of 3% of documents are lost or misfiled, and have to be recovered at an alarming cost.

It costs about $25,000 to fill a four drawer filing cabinet and over $2,100 per year to maintain it.

Real estate costs for a single filing cabinet are about $110 a year.

Sources: Gartner Group, Coopers & Lybrand, Ernst & Young

Canadian legislation and standards guidelines now give electronic documents the same status as paper documents in both court proceedings and for use in the normal course of business.